Innehållsförteckning för Issue 8 från Google Workspace The Complete Manual

Online Passwords If you are anything like us, the number of passwords that you need to remember grows on an almost daily basis and because of this, it can be tempting to use the same or similar passwords for several different websites. This is a bad idea, particularly if your chosen password is something easy to guess such as your name or date of birth. Here are a few tips to consider when creating passwords. Keep them Unique ❱ Having a unique password for each website you are required to log in to is a very good idea, particularly for things like email and online banking. Although security on a banking website is likely to be very good, if you use the same password on a website with less stringent…

Using Google Lens on your Smartphone Using your mobile device’s camera you are able to access this unique alternative to the traditional Google search engine entry. So let’s take a step into the future of online searches. Keyboards? We don’t need keyboards where Google is going! Step 1 ❱ At the base of the app UI, you will find your search options; Translate, Text, Search, Homework, Shopping, Places and Dining. To select your choice, simply scroll them, stopping on your choice. Let’s start with Search. This is simply Google search and will find you information on your camera’s target. Step 2 ❱ Moving on to Dining, this feature will show you images and give detail on items found on a menu (as shown above). Homework is a unique feature that…

Signing in to Chrome Before you can sync your Chrome settings, you will need to sign in using a common Google account. Step 1 ❱ Open Chrome on your computer and click on the Chrome User button in the top right corner. Now follow the on-screen instructions and sign into your account. Click this and a new window will open. Step 2 ❱ You will now need to sign in using the Google account that you use on your other devices (smartphones, tablets, etc.). You probably only have one account but if you have more than one, make sure you check this. Step 3 ❱ A Sync Settings windows should now open but if not, go to Chrome Menu > Settings > You & Google > Sync and Google Serives.…

Step 1 ❱ The first time you fill out a form, Google Chrome automatically saves the contact information that you enter, like your name, address, phone number or email address, as an Autofill entry. You can store multiple addresses as separate entries. Step 2 ❱ Chrome can also save your credit card information, with your permission. When you do this on a form, Chrome asks you at the top of the page whether you’d like to save the information. Step 3 ❱ If your Chrome Autofill information is correct, you don’t need to do anything more. If you have changed address recently, or some of the other information has changed, it can be frustrating for Chrome to keep suggesting the wrong info. Step 4 ❱ To manage your Autofill entries,…

Step 1 ❱ Ask morecomplex, multi-partquestions. Insteadofsearching for “best hiking boots” and then “waterproof hiking boots,” you can ask, “What are the best lightweight, waterproof hiking boots for men that are under £200 and available in the UK?” The AI will break down your query and provide a well-structured response. Step 2 ❱ For topics that require significant research, you can activate Deep Search within AI Mode (note: this may be a paid or opt-in feature). The AI will browse and analyze hundreds of websites to provide you with a comprehensive, fully-cited report, saving you hours of work. Step 3 ❱ AI Mode is built on Google’s advanced language models, so you can search the way you talk. You can ask “What’s the best route to drive from London to…

1 Mailboxes ❱ These links let you display the messages in those mailboxes. A number next to any mailbox shows the amount of unread messages, rather than the total amount in the mailbox. 2 Labels ❱ Labels allow you to categorise your messages into various preset or custom folders. You can save messages under more than one label for better cross-referencing. 3 Chat Controls ❱ This section shows a list of your available Chat contacts, as well as containing the various chat controls: Add Contact, Status Update, etc. You can read more about Gmail Chat later. 4 Search Box ❱ Search for any message or contact in your Gmail inbox. Clicking on the small arrow at the end of the search box allows you to refine your search in several different ways. 5 Message Controls…

Using Chat in Gmail Step 1 ❱ Before you can chat with someone, you need to set up Google Chat and then invite them and they will need to accept the invitation. The people you invite will see the invitation above their chat list asking if they’d like to be able to chat with you. Step 2 ❱ Press the + icon, then in the search box at the top of this menu, type your friend’s username. If they’re already in your Contacts, Gmail will prepopulate their username. If they are not in your contacts, type their email and click Invite to Chat. Step 3 ❱ Once someone has accepted your invitation (and if they are online) you will see a status button to the left of their name in…

Creating Events There are three ways to create a new event on the desktop version of Google Calendar. Which method you use depends entirely on which you find easiest or most convenient. Click on the Date ❱ Open the Google Calendar screen and scroll to the date and time where you want to mark an event. If you need to look far ahead, click on the month view button at the top of the screen. You can then scroll through whole months by clicking the forward and back arrows, also at the top. If in Week view, you can click and drag on the event location if you want it to spread over more than a single hour. If in Month view, you only have the option to click, although…

Use Across Devices One of the regular questions we receive regarding Google’s applications is: “Can I use my Google account sign in details on both my smartphone and my computer? Thankfully, the answer to that question is yes, follow the information below to set up your Google Account details and then you will be able to use them on all compatible devices and apps. Creating a Google Account Step 1 ❱ Using any Internet browser, navigate to www.accounts.google.com and click on Create account in the bottom left corner of the screen. Now choose to set up either an individual or a business account. Step 2 ❱ Enter your name into the boxes provided and choose your preferred gmail.com email address. If the name you want is already taken, you will…

Step 1 ❱ Start by opening your main Google Accounts page, this can be accessed by entering https://myaccount.google.com into a browser. From the main account home page, you’re able to check on the current levels of privacy, information and security. Step 2 ❱ The Privacy suggestions available/Privacy Check Up box, located in the bar below the top two links, is a good place to start. What follows is a scrollable selection of options that will help you choose your customised privacy settings. Step 3 ❱ The Privacy Check-Up section is broken down into six subcategories, offering you the chance to review the key settings that determine how Google controls its activity toward you, what ads are displayed, how others will connect to you, what privacy settings are available and what…

1 Tabs ❱ Just like almost all other browsers, Chrome lets you open multiple web pages at once and display them in tabs. Simply click on any tab to display the page. To add a new tab, click on the small tab to the right of the last one. To remove a tab, click the small X on the right of the tab you want to close. You can also manage tabs from the Chrome options menu. 2 Navigation Controls ❱ From left to right, the main buttons you use when navigating web pages using Chrome are: Back, Forward, Refresh and Home. Click and hold on both the Back and Forward buttons to see your recent navigation history. The Home button may not be displayed here on a brand new install of…

Chrome Themes Chrome Extensions are web-based programmes that are designed to be used entirely within the browser. Using apps, you can do things like create documents, edit photos and listen to music, without having to install complicated third-party software on your computer. Themes on the other hand are purely aesthetic as they change the look of the Chrome browser and do not add any further functionality. Think of Themes as a way of injecting a little extra bit of your personality into your web browser. Step 1 ❱ You can access the Web Store easily by clicking on the Apps Icon in the top left area of the page when you start Chrome. The Apps page will slide into view, displaying any apps you currently have installed (Gmail and YouTube…

Setting Up Alerts Step 1 ❱ To get started setting up an alert, navigate to www.google.co.uk/alerts. Enter your query just as if you were doing a normal Google search. You can use the various Google search options, including quotes, minus sign, to exclude words and the site prefix to find specific types of website. Step 2 ❱ Using the Show options menu, you can choose to tell Google to only provide content of a specific type (videos, for example) or you can request that every type of result is sent to you. Everything alerts include results from Google Web Search, Google Blog Search and Google News. Step 3 ❱ The next step is to choose a delivery rate. The default is once a day: Google Alerts checks for new results…

Get Gemini Step 1 ❱ Google Gemini is available for free on both Android phones and iPhones. Go to the Play Store or the App Store, and download the app. Launch it, and give it the necessary permissions. Step 2 ❱ You can also use Google Gemini on any device with a web browser, including Macs, PCs, Chromebooks and more. Open your browser, and go to gemini.google.com. If necessary, sign in with your Google account. If you don’t have one, register for free. Talk to Gemini Step 1 ❱ Talking to Google Gemini is easy. Just type your query in the text field at the foot of the app or website. When you’re done, tap the Send icon in the right-hand side of the text field. Use regular, natural language.…

Apply aTheme OK, so this isn’t going to make Gmail work any better, run any faster or deliver emails in a different way but it does brighten things up a bit and makes Gmail more personal to you. Step 1 ❱ Sign in to Gmail on your computer and open the main inbox. In the top right corner of the page you will see the Settings icon (the gear icon). Click this and select Themes from the listings displayed on this page. Step 2 ❱ The available themes are split up into categories, with basic colour themes at the top of the page, then HD themes that use background images, custom themes and classic Gmail themes. Step 3 ❱ Click on any theme to activate it. You will see the…

Step 1 ❱ When you open one message in a conversation, all of your related messages are stacked neatly on top of each other, called Conversation View. In Conversation View, each new message is stacked on top of the ones that arrived before it, so that the newest message is always the one you see first. Step 2 ❱ To see all the messages in a conversation, just click the Expand all button. A conversation will break off into a new thread if the subject line of the conversation is changed, or if the conversation reaches over 100 messages. Step 3 ❱ If you like, you can change this setting so that replies aren’t threaded into conversations but appear as individual messages in your inbox. To do so, go to…

1 Search Maps ❱ You can search for places (towns, cities, addresses) and businesses using the search box at the top of the page. Search for a location and the view will switch to show that location. Search for businesses and the view will remain the same but red dots will appear to show individual businesses. If you search for“railway stations Devon” the map will zoom to the location (Devon) and show all known railway stations in that area. You can also search for individual businesses by name. If there is more than one business with that name, a list will appear to the left of the map, showing the addresses of each of the businesses. Click on the business in the list to be taken there. 2 Pan Controls ❱ You…

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Google Search Searching with Google is easy! You simply enter your search term, e.g. “cupcake recipes”, on the Google page for your country and click the search button. Google will then display the results of the search in order of relevance. There are, however, several ways to refine and target your search for even better results. Understanding Google Search Results When you perform a search on Google the results are split into two categories: Paid and Organic results. Paid results can be thought of more like adverts, with their position on the results page determined by how much the advertiser has paid. The organic results are those which are most relevant, respected or popular for your search term. The Knowledge Graph Certain search terms (people, places or animals, for example)…

Shopping Search This feature allows you to search only shopping results for any term you enter into the search box on Google. Step 1 ❱ You can open the Shopping search screen by typing www.google.co.uk/shopping into your browser address field. Your browser should automatically detect your location and filter any results to your own currency. Step 2 ❱ You will see that the shopping search screen is very different from a standard Google search screen, with products shown in sections such as electronics, clothing and even as specific as Pixel 9 Pro. What is shown depends on what items are found in your search history in Google. Step 3 ❱ Clicking on one of the products shown will display a list of results for that type of product. Alternatively, you…

Changing the Theme Step 1 ❱ Open Chrome on your computer and click on the Chrome Menu button in the bottom right corner. Look for the Chrome options link, click this and select Settings and this window will open. Step 2 ❱ From this link you will open the basic customisation options of Chrome. From this pop up you can change the Chrome Browsers’ Background image, Chrome’s web Shortcuts and the Colour and theme. Click on each option and make your choice, we advise to set your Shortcuts to your Most-visited sites, for ease of use. Step 3 ❱ For more indepth customisation options, retrun to the Chrome browser home page and select the Chrome Web Store link, which shows web apps and extensions. To view the available themes, scroll…

Installing Plug-ins Step 1 ❱ Assuming that you allow websites to use plug-ins, if Google Chrome detects that you’re missing a particular plug-in for a page you are trying to view, you will see a prompt to install the plug-in at the top of the web page. Step 2 ❱ Click Install plug-in in the message dialog. Some plug-ins begin the installation process by downloading a setup file to your computer. For those plug-ins, make sure that you confirm the download by clicking Save in the downloads bar that appears. Step 3 ❱ Once the download has finished, restart Google Chrome by closing all open windows to complete the installation process. This is an important step as Chrome needs to be restarted or it will continue to look for the…

Step 1 ❱ Navigate to the Google trends website trends.google.com to be presented with this home page. This is a far complex application so be advised to take a few moments to get used to the layout and the control options you will find here. Step 2 ❱ Scrolling down through the home page you will find the various options including latest stories, insights and updates, historical data and recently trending search results. We will look at all of these but to start let’s focus on the main search bar. Step 3 ❱ In the search bar, enter your term and click on the magnifying glass to activate your search. Some will bring a variety of different searches or similar terms, if this is the case a drop down menu…

Getting Google Gemini Step 1 ❱ To get Google Gemini, open the App Store for iOS or Play Store for android and type ‘Google Gemini’ into the Search field. Gemini should be at the top of your results. Tap the Get button to download it. Step 3 ❱ If you see this screen, you’re not logged into your Google account. Tap the Sign In button, and sign in using your Google email and password. If you don’t have a Google account, tap the Create Account link. Step 3 ❱ Interacting with Gemini is the same on all mobile devices. Open the app, and type in the text field at the bottom of the screen. You can also use Gemini from any web browser; go to gemini.google.com and operate it from…

Do I Need to Worry About Spam Emails? That’s a good question with a potentially very long answer, but in short, yes, spam email is best avoided. Junk or spam emails are unsolicited/requested messages sent in bulk by email. Email spam has steadily grown since the early 1990s and by 2014 were estimated to make up around 90% of email messages sent. Most spam email messages are commercial in nature and albeit harmless, they are annoying. However, some can also be dangerous because they may contain links that lead to phishing web sites, or sites that are hosting malware, or include malware as file attachments. With this in mind, it is always best to approach spam with caution and following this guide will better equip you to avoid spam as…

Step 1 ❱ Open Gmail on your computer and find the email you want to create the task from. Open the email or select it by checking the box next to it in the main inbox list. Both actions will bring up several new options along the top of the email pane. Step 2 ❱ Click the More button at the top and then click Add to Tasks. You can also use Shift-T. When you do this a tasks list panel will appear in the bottom right corner of Gmail. Any tasks you have added, from any source, will be listed here. Step 3 ❱ The latest task will be shown at the top, labelled using the subject of the email. Click on the arrow next to the task title…

Step 1 ❱ Click on the Apps icon at the top right of the Google Search home page and select Maps. The map, normally zoomed out on the country you live in, will be shown on the page and a search box, which will act as your navigation hub. Note: If you aren’t signed in to your Google account, do so now. Step 2 ❱ Click on the blue arrow on the search box. Two boxes will appear in the blue bar, these are start and destination input points, along with buttons to choose your mode of transport. These include travelling by car, on foot, by public transport or by bicycle. Click on the mode of transport you will be using. Step 3 ❱ In the start box, type the…